johanna.mcbryde@icms.org.uk      0131 650 9816

Privacy Policy

Information about you: how we use it and with whom we share it

Students

The information you provide will be used by SMSTC to administer your studies, maintain our IT system, monitor your performance, provide you with support, make funding arrangements, to gather feedback and for strategic planning.

Staff

The information you provide will be used by SMSTC to administer your students, maintain our IT system, provide you with support, make funding arrangements, to gather feedback and for strategic planning.

All users

We will process information about you to administer your symposium attendance and involvement with any associated activities.

SMSTC will use external companies to process information about you on SMSTC’s behalf.

SMSTC remains responsible for the information and will ensure it is kept securely.

We are using information about you because marking assignments is part of the core function of the SMSTC.

Information about students will be shared with their supervisors and nominated contacts at their primary institutions.

If attending an SMSTC event, information about you will be shared with third parties providing accommodation and services for that event. These third parties will be made clear to you before you provide this information.

We will hold the personal data you provided to us for up to two years after your expected graduation date (for students) or notification that you have left your post (for staff).

We do not use profiling or automated decision-making processes. A human decision maker will always be involved before any decision is reached in relation to you.

Further information

If you have any questions, please contact:

Johanna McBryde, johanna.mcbryde@icms.org.uk, SMSTC

Sub-processors

Infrastructure

Service providerData collected or sharedPurposePlace of ProcessingPrivacy policy
Digital Ocean, LLC
  • Contact details
  • University details
  • Assignment submissions and results
  • Event details
This is a web hosting provider: we use it to store your contact details and other data you generate by using the service securely in the cloud. EU https://www.digitalocean.com/legal/privacy/
Amazon Web Services, Inc
  • Contact details
  • University details
  • Assignment submissions and results
  • Event details
This is a web hosting provider: we use it to store backups of your contact details and other data you generate by using the service securely in the cloud. EU https://aws.amazon.com/privacy/

Communications

Service providerData collected or sharedPurposePlace of ProcessingPrivacy policy
Mailgun Technologies, Inc
  • Contact details
  • University details
  • Assignment submissions and results
  • Event details
We use this service for sending, storing and tracking emails. US https://www.mailgun.com/privacy-policy
Groove Networks, LLC Contact details Our website provider uses this service to run their ticketing system US https://www.groovehq.com/our/privacy

Cookies

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  Contact Us
  SMSTC

ICMS
15 South College Street
Edinburgh
EH8 9AA

Tel : 0131 650 9816

Fax : 0131 651 4381
Mail : johanna.mcbryde@icms.org.uk