Privacy Policy

Privacy notice for SMSTC students & staff

SMSTC is a consortium of mathematical sciences departments in Scotland from the following universities:

This notice covers the processing of data by SMSTC only - please see your primary institution's privacy policy for further information on how they process your data.

This notice may be updated from time to time to ensure continued compliance with current legislation and to reflect best practice.

What information is being collected about me?

The type of personal data SMSTC may process about you includes, but is not limited to:

• Your name and your student number
• Your email address (institutional)
• Your dietary & accessibility requirements (when attending SMSTC events)
• Your enrolment on SMSTC modules
• Your attendance at SMSTC events
• Incidental video/audio capture whilst in SMSTC lectures that are recorded for accessibility reasons (you will be informed about any instances of this)

How information is collected:

SMSTC collects your personal data from the following sources:

• Information submitted upon initial registration on the SMSTC platform
• Any data you may provide directly or indirectly as a result of your enrolment on a module, attendance at a lecture or submission of assessment
• Information submitted upon registration for events

How will my personal data be used?

The ways that your personal data can be used includes, but is not limited to:  

• The administration and delivery of any SMSTC module you register for including the delivery of teaching, administration of assessments and the issue of your results
• We may use personal data to monitor your performance, provide you with support or investigate complaints
• We may use data collected to protect the security of our platform and data held within

Third parties that personal data may be shared with:

• SMSTC will share final grade results with partnership Universities (i.e., a student’s primary institution), when requested
• Online lectures and events may be recorded and made accessible to students with accessibility requirements
• Dietary and accessibility requirements will be shared with catering, venue & accommodation third-party providers for the purposes of delivering events

This is not exhaustive but is intended to provide you with an idea of the actions that may be taken during your time with SMSTC.

What happens when I end my SMSTC registration?

Your data is retained for a maximum of 3 years after three years after your last enrolment on an SMSTC module or last attendance at an SMSTC event (students) or notification that you have left your post (staff).

Further information

If you have any queries about the processing of your personal data, please contact the SMSTC administrator in the first instance: admin@smstc.ac.uk

Administration for SMSTC is hosted by the University of Edinburgh, therefore data is stored in compliance with the privacy notice here: https://maths.ed.ac.uk/privacy

In addition, SMSTC uses the following platforms:

Infrastructure

Communications

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